Receiving

delivery truck arrives grab a copy of the approved purchase order receiving field from receiving clipboard check if items being delivered are for retail, production or special order in qbpos, under alternate look up (looku) r =retail, w =production, rso/wso =special order send driver to appropriate department if plants retail and special order have driver park by holding area to offload (unless color or ground cover) if pp plants & everything else have driver drive back to production area to offload (unless color or ground cover) assist driver offloading product to holding area or production ensure offloaded product is the correct quantity/type ordered ensure offloaded product is the correct quality sign both the drivers copy of the invoice and the nursery copy if cod, obtain check from general operations manager or field manager place nursery invoice copy in the receiving inbox (if cod staple copy of check to invocie) in the office and recycle po copy receiving qbpos grab invoices from receiving inbox open qbpos and select "receiving vouchers" from home page if a po was created, select receive from po place a check next to the correct po then select either receive all due, if everything ordered arrived if items were overed or undered from the po, refuse overs and not otherwises choose select items to receive if select items to receive was chosen, chose the items received then click save make price corrections if necessary on the voucher enter your name under associate double click the vendor box to update payment info (bottom left corner) if vendor is on terms, ensure voucher already paid is unchecked, otherwise check box for cod enter the invoice number from the copy the vendor left select today as the bill date click the down arrow next to terms and ensure 30 is entered in the net due in block then click close if any freight charges, fees or discounts were added as line items, click discount/freight/fee and enter info then close if all is correct and complete, click save and print then click the down arrow next to the printer and select the pdf option select print then save file as the vendor name and today's date at s \available to everyone\nursery\nursery ap then click save invoices taken to main office