Payroll

prepare time cards timecards are due by 12pm anything after is considered late alphabetize timecards by division add each timecard (start early & use cheat sheet) check for any sick/vacation time in quickbooks (employee must call office & supervisor or fill in "request time off" form in order to receive pay) enter any sick/vacation time into quickbooks enter hours into quickbooks (landscape division) enter timecards one division at a time check for and calculate any loan repayments or reimbursements compare to employee loan spreadsheet in excel enter hours into timecard accumulation spreadsheet on excel compare total to total on qb (must be the same) transfer money from divisional accounts into payroll account print checks print direct deposit paystubs on plain paper print paychecks on green checks (always check starting number) send direct deposit on qb (print confirmation) highlight any loan repayments, sick/vacation pay, or reimbursements on check stubs update employee loan status and miscellaneous data update employee loan sheets in excel and print each individually update weekly loan status sheet, print, and give to mark with checks write extra checks i e reimbursements or vacation pay get checks administrative payroll reviewed and signed pull driver timecards from all divisions and any strange/off timecards (then give to mark with checks) separate checks by divisions give lsd, nsd, and office checks to mark to mark to sign give md checks to blake to sign process and distribute checks ensure all checks are signed put paychecks in envelopes (plain security window envelopes) put a blank landscape timecard with each lsd employee check put loan sheets for employees with outstanding loans (seal envelopes) lsd checks in will call on diana's desk md and nsd on julie's desk gio's check in will call office checks on desks (in desk drawer if employee isn't present) pasadena yard md employees with blake (they come to office thursday nights)