PO Creation - Purchase Order

open qbpos and got to home screen click the purchase order icon within the purchasing tab click on the vendor and enter the vendor name from whom the item(s) are being purchased click the dropdown arrow for a list of vendors and if the vendor is not listed click < add new > and then add 3 letter vendor code full company name contact name mailing address phone under alt phone enter the fax number and then type (fax) afterwards enter the items to be purchased ensure items purchased for production are labeled pp at the beginning of the botanical name if not, enter new item ensure items purchased for retail are labeled bi at the end of the botanical name if not, enter new item adjust the quantity to order by clicking on the number under the 'ordered' column adjust the order cost, if necessary entering appropriate accounting code from posted list under the 'alternate lookup' column enter your name in the associate block enter shipment date if known, otherwise leave the default date enter any instructions/notes for the vendor in the instructions block ensure the terms are correct if not click 'edit' and enter the correct info if known, combine freight, shipping or other fees and enter amount in fee block double check info then click 'e mail' at the top and distribute po to garden view approving authrity & cc mgrs upon approval change status to 'approved & sent' click email icon at the top of the page and send to vendor or fax print approved copy of po and place on open pos clipboard